Morning Good people! Currently still about the case of procurement, a few days ago I got a question that is common but it is difficult to answer that is about how we as purchasing & procurement can make a good purchase and Effective without any issue or suspicion of the game under table and fee in the process?
In this case, there are certainly some keys that must be equipped including:
1. Controlling Risk with Policy
The Policy includes SOP documents, code of Conduct, Integrity statement letter, anti-corruption integrity pact and also includes arranging entertainment and gift issues whether it is entering into an alleged gratification it must be determined at the beginning.
The Policy includes SOP documents, code of Conduct, Integrity statement letter, anti-corruption integrity pact and also includes arranging entertainment and gift issues whether it is entering into an alleged gratification it must be determined at the beginning.
2. Back-Up
Try there is always back up at the time of negotiation either in the form of MOM, screenshot SMS/WhatsApp or email. If communication by email cc superiors but if face to face invite office partner. This Back up will be useful when there is an audit or difficult question. Likewise, the possibility to be accused, it will still happen, in this case just ignore it during the boss keep trust to us.
Try there is always back up at the time of negotiation either in the form of MOM, screenshot SMS/WhatsApp or email. If communication by email cc superiors but if face to face invite office partner. This Back up will be useful when there is an audit or difficult question. Likewise, the possibility to be accused, it will still happen, in this case just ignore it during the boss keep trust to us.
3. Attitude is everything
Be professional at vendors and maintain good relations but with certain limits. Some vendors will try to approach you but if you are professional and transparent, they certainly know themselves. Basically, we also can not guarantee all clean, because that knows how the fact only the person in question and God. It's just about integrity. But like the proverbs, a clever squirrel jumping once the chances of falling as well. But for me during his approved level, PO attachment (Purchase order) more than 3 suppliers and estimate price close to the market price. There's really nothing to worry about it.
Be professional at vendors and maintain good relations but with certain limits. Some vendors will try to approach you but if you are professional and transparent, they certainly know themselves. Basically, we also can not guarantee all clean, because that knows how the fact only the person in question and God. It's just about integrity. But like the proverbs, a clever squirrel jumping once the chances of falling as well. But for me during his approved level, PO attachment (Purchase order) more than 3 suppliers and estimate price close to the market price. There's really nothing to worry about it.
4. Record all the things the vendor has ever offered to you in a special logbook to back up from the possibility of slender. Early in your career, it is advisable to multiply the logbook as time goes by the logbook it will be zero. And now, you can work without logbook! Why? Because as time passes the vendor will know your reputation.
5. If you are honest then there is nothing at all to be feared because basically, you have nothing to worry about it.
And the last statement, our living guidelines are simple, do not bring illegal money to flow in the blood of our children's bodies. Every parent knows what we eat at home with that family is our right. So even though others accuse us of corruption (as long as we're professional), I don't care! Most importantly our main client trusts us. Because our primary client is our Boss.
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